MAM3090 Records Management 2
Advanced · 1 credit · BIT - Business, Admin, Finance and IT
- Description
- Students describe the advantages of an automated records system. Numeric, subject and geographic coding are emphasized.
- Prerequisite
- MAM2080: Records Management 1
- Parameters
- Access to a computer work station and database software.
- Supporting courses
- INF1050: Database 1 INF2070: Database 2
Outcomes The student will:
1 identify and describe basic electronic records management concepts
1.1 describe and give examples of automated records systems
1.2 describe the advantages of automated records systems over manual systems
1.3 research safety and security procedures of automated records
1.4 describe the process known as micrographics
1.5 research the types of microfilm and their uses; e.g., roll film, microfiche, microfilm jacket, aperture cards
1.6 identify and describe electronic equipment and supplies necessary to create and maintain an efficient electronic records management system
2 demonstrate ability to plan, create and use an electronic records management system in the numeric, subject and geographic categories
2.1 identify records that are or should be managed by number
2.2 explain the advantages and disadvantages of numeric storage
2.3 describe numeric storage methods including:
2.3.1 consecutive numbering methods
2.3.2 nonconsecutive numbering or terminal digit methods
2.4 explain the differences between consecutive and nonconsecutive numeric record storage
2.5 describe how records can be stored chronologically
2.6 create a numeric records management system
2.7 practise using the rules for numeric filing by indexing, coding and storing a variety of records
2.8 identify records that are or should be managed by subject
2.9 explain the advantages and disadvantages of subject storage
2.10 describe the standard arrangements for subject storage including:
2.10.1 straight dictionary arrangement
2.10.2 encyclopedic arrangement
2.11 create a subject records management system
2.12 practise using the rules for subject filing by indexing, coding and storing a variety of records
2.13 identify records that are or should be managed by geographic location
2.14 explain the advantages and disadvantages of geographic storage
2.15 explain the differences and similarities between geographic and alphabetic methods
2.16 create a geographic records management system
2.17 practise using the rules for geographic filing by indexing, coding and storing a variety of records
2.18 demonstrate the following tasks for each records management system (subject, numeric, and geographic) created:
2.18.1 store new data or records
2.18.2 retrieve data or records
2.18.3 sort and/or query records
2.18.4 create a report
2.18.5 manipulate and edit records
2.18.6 analyze strategies to prevent records from being mismanaged
3 demonstrate basic competencies
3.1 demonstrate fundamental skills to:
3.1.1 communicate
3.1.2 manage information
3.1.3 use numbers
3.1.4 think and solve problems
3.2 demonstrate personal management skills to:
3.2.1 demonstrate positive attitudes and behaviours
3.2.2 be responsible
3.2.3 be adaptable
3.2.4 learn continuously
3.2.5 work safely
3.3 demonstrate teamwork skills to:
3.3.1 work with others
3.3.2 participate in projects and tasks
4 create a transitional strategy to accommodate personal changes and build personal values
4.1 identify short-term and long-term goals
4.2 identify steps to achieve goals
Program of Studies 2009. Source document, © Alberta Education.